Administrative Specialist (Data management) (m/f/d) *

The Administrative Specialist (Data management) is responsible for fulfilling all data processing and reporting needs for the Inspections department. The Administrative Specialist will conduct qualitative and quantitative data analysis, data assessments and report generation for the department, while working collaboratively with Area Managers assisting them with special projects and any ad-hoc responsibilities as assigned. The incumbent will work closely with the Inspections team to generate contract documents such as invoices, summary reports for internal and external use and general management of all Inspections data. As well, they coordinate communications and data between inspectors, clients, insureds, brokers and the Ontario regulatory body, Technical Standards & Safety Authority  (TSSA). This role is ideal for a tech savvy, independent thinker with a problem solving mindset focused on enhancing data management processes with accuracy, efficiency, timeliness and professionalism. 

This position is based out of Head Office, Toronto.



Driven by technology and fueled by innovation, HSB is Canada’s premier specialty insurance and applied technology services provider. Offering 150 years of technical and service excellence, we are focusing on emerging trends and unlocking new opportunities for clients. Today, we are accelerating, changing the future of insurance and risk solutions, for a modern world.

At HSB, we value the strengths and contributions of our diverse workforce. We offer continuous learning opportunities, giving you flexibility to grow in your career while enjoying a healthy work-life balance and a collaborative approach in our coast-to-coast network of offices. Become part of a rewarding and impactful workplace experience while seeing first-hand technologies and risk solutions that are changing the way we live and work.

HSB is much more! It’s insurance. Engineering. Technology. To learn more about us, please visit


  • 2-4 years of experience working with medium to large size data sets and general data management
  • College Diploma or University Degree in a related field.
  • Advanced capabilities in computer application software, knowledge of data bases and analytics tools.
  • Intermediate to advanced level proficiency with Excel functions (complex formulas, macros, pivot tables).
  • Knowing how to manipulate Excel files and to use it in conjunction with other programs.
  • Excellent data entry skills with high attention to detail.
  • Strong communication skills (emails and phone).
  • Superior organizational skills.
  • Ability to work independently and as part of a team, while maintaining efficiency and accuracy.



Creating and maintaining a work environment that promotes respect, diversity and dignity is important to us. We strive for equality in our workplace, to eliminate employment barriers, and promote a workplace based on principles which align with our company values and promote positive employee practices. Candidates requiring accommodation during any stage of our selection process should advise us of this; we will strive to work with individuals to find a suitable means to meet their needs.

We thank all candidates for their interest; however only those selected for an interview will be contacted.